I was asked recently at a business networking meeting; “How do you choose the right email solution for your business?”
I thought for a moment and realised that this is not as straight forward as you may think.
There are very few who would argue that email is not a business-critical resource for companies today. With cloud-based email solutions such as Office365 on the rise, companies are faced with yet another option for providing email to their workforce. With Office365, alongside other standalone email platforms and packaged solutions, how do you decide what’s the right choice for your company? What factors will steer the decision one way or another?
There’s a clear split in priorities and requirements across IT and the business when it comes to email. Ultimately, email is a tool used by the business to meet its own goals and help ensure profitability — so IT must keep its ears open and listen to the business.
The choice of your email platform is not a decision that should be done in isolation. Email is but one tool in your broader messaging and collaboration strategy. So IT managers must consider the functionalities that may be enabled by looking at what they require from communication. Office365 for example brings together MS Exchange and Lync technologies into a powerful unified cloud offering.
The benefits of a cloud-based solution for email provide an easier route to staying current on the latest platform, and the opportunity to offload responsibility to a domain specialist. A thorough evaluation of your requirements, application integration needs, security and regulatory requirements, and budget determine if email in the cloud right for you. The cloud isn’t ready for everyone yet, but if you’re not anchored by legacy application integration requirements or stringent regulatory requirements, it’s hard to come across a reason not to make the move.
Even if your organization isn’t ready for email in the cloud, performing an evaluation will give you insight into what needs to change before you can make the move.
Let Building Zones help you through this process...